Program Manager Assistant

• Location: Brea
• Monday - Friday (6am - 2:30pm)
• Pay Rate: $24-$25/hr

PMAs provide administrative support to the Program's Director and Managers to help advance the department's projects and goals. This role involves coordinating various program activities, managing documentation, and ensuring effective communication among stakeholders.

Responsibilities of the Program Manager Assistant:

• Data Entry: Performs data entry using Microsoft Office tools. Performs Sales Order entry, RMA, Quote Proposals in the MRP system and Quoting software.
• Resource Coordination: Manages resources and tracks task assignments through Asana (task workflow system).
• Administrative Support: Assists the Program Managers with scheduling meetings, preparing agendas, and coordinating logistics. Handles correspondence and maintains program-related documentation.
• Meeting Coordination: Attends production and customer backlog meetings, takes accurate meeting minutes, and distributes minutes to relevant parties. Tracks action items and follows up on outstanding tasks.
• Project Tracking: Monitors program progress and performance metrics. Updates and maintains project plans, schedules, and reports.
• Communication: Serves as a point of contact between the Program Managers and stakeholders. Facilitates effective communication and ensure timely dissemination of information. This also includes regular communication with customers and provides overall program status.
• Documentation Management: Organizes and maintain program documentation, including reports, presentations, and records. Ensures all documents are up-to-date and accessible.

Qualifications of the Program Manager Assistant:

• Bachelor's degree in business administration or a related field and career experience.
• At least two years of related experience required. Experience in Electronics Manufacturing Industry is preferred.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.